Business ManagementClient EngagementOnline Coaching How to Choose the Best Scheduling App for a Fitness Business

First, your time is precious. And, juggling client appointments, managing class schedules, and ensuring smooth operations can be overwhelming without the right tools. 

That’s where a top-notch scheduling app comes into play. 

For example, with the right scheduling solution, you can streamline your workflow, boost bookings, and provide an unforgettable experience for your clients! But, with so many options out there, how do you choose the best scheduling app for your fitness business

In this blog, we’ll explore the key factors to consider and guide you towards making an informed decision that aligns with your needs. So, keep reading to take your personal training biz to the next level. 👀

The Best Scheduling Apps for Fitness

Not sure how to choose the right scheduling app? We’ve got you covered with this list of tried-and-true options: 

Acuity Scheduling

First, Acuity Scheduling streamlines your booking process and enhances the client experience. For example, their easy client scheduling, secure payments, and workflow automation simplifies appointment management so you can focus on what you do best: inspiring and motivating your clients. 

Key features: 

  • Customizable booking pages with real-time availability
  • Ability to set specific time slots, recurring appointments, and virtual appointments
  • Seamless multi-location management
  • Automated appointment reminders and notifications to reduce no-shows

Supported payment systems: Stripe, Square, and PayPal. It also offers features like storing credit cards and options for prepayment, tipping, and deposits. 

Supported calendars: Google Calendar, iCloud, Office 365, and Outlook.

Pricing: Next, Acuity offers a free plan with limited features. Paid plans start at $16 USD per month and include core features like unlimited appointments, payment processing, and integrations for online bookings. 

Check Out: How to Choose the Right Booking Software as a Fitness Professional


Secondly, Calendly eliminates the back-and-forth to find the perfect training time! For example, their seamless appointment booking and helpful integrations streamline the scheduling process for you and your team. 

Key features:

  • Share availability and let clients easily book appointments on your calendar
  • Brand your booking pages with your logo, colours, and FAQs
  • Schedule or make changes on-the-go from your mobile device
  • Easily book group events like classes, webinars, or team meetings

Supported payment systems: Stripe and PayPal (paid plans only). 

Supported calendars: Google Calendar, Office 365, Outlook, and iCloud.

Pricing: Next, Calendly offers a free plan with no-frills scheduling features. Paid plans start at $10 USD per user per month and include additional capabilities like automated notifications, multiple calendars, and greater customization. 

ABC Trainerize

Thirdly, ABC Trainerize is the #1 fitness scheduling app to better engage your clients and fuel your business growth. So, take your coaching online and deliver an experience like nothing your clients have ever seen before! 💪

Key features:

  • Integrated payments and scheduling to easily sell your services
  • Flexible training options—online, in-person or hybrid
  • In-app messaging, progress tracking, and habit coaching to keep clients on track
  • Fully branded workout planner app for a consistent client experience

Supported payment systems: Stripe, PayPal (paid plans only). 

Supported calendars: Google Calendar, Apple Calendar, and Outlook.

Pricing: Next, ABC Trainerize offers a free 30-day trial (no credit card required). And, Paid plans start at $10 USD per month for independent trainers, with additional pricing tiers based on the size of your fitness biz. 

Check Out: Unpacking ABC Trainerize: What Sets Us Apart From the Competition?

Square Appointments

Additionally, Square Appointments is the flexible scheduling sidekick you need for your coaching business. Simplify your operations and ditch the back-and-forth so you can focus on helping your clients crush their fitness goals! 

Key features:

  • Mobile app for on-the-go scheduling
  • Built-in point of sale (POS) to easily capture payments 
  • Automated reminders to reduce no-shows
  • Ability to easily set up recurring appointments and class bookings

Supported payment systems: Next, Square’s own system, which accepts all major credit cards. And, it also has the ability to keep a card on file to hold appointments, require prepayment for services, or charge cancellation fees.

Supported calendars: Google Calendar (paid plans only). 

Pricing: Next, Square offers a free plan with all its basic features for a single location. And, you can upgrade to paid plans from $35 USD per month to access premium features like class booking, multi-location management, and confirmation notifications.

Next, provides a convenient booking experience for your clients. Designed for service-based businesses, the tool has highly customizable booking options for whatever type of fitness programming you’d like to promote. 

Key features:

  • Clients can book through your website, social media, or Google Business Profile
  • Automated appointment reminders via email, SMS, or push notifications
  • Promotions like discounts, coupons, gift cards to drive more bookings
  • Ability to offer group bookings, recurring appointments, and classes

Supported payment systems: PayPal, Stripe, Square, and many others depending on your country. 

Supported calendars: Two-way syncing with Google Calendar and Outlook.

Pricing: So, get started for free with a 14-day trial (no credit card required). Paid plans start at $13 CAD per month with the ability to add on additional features as needed.

Check Out: How to Become an Online Personal Trainer

Free Scheduling Apps for Fitness

On a budget? No problem! Check out the following free scheduling apps for your personal training business: 


First, Setmore is a free scheduling app that also allows you to easily accept payments.

Key features:

  • Get a custom booking link that you can use on your website and social media
  • Easily add a “book now” button right to your website
  • Customize your account to display your logo, business name, and other details

Supported payment systems: Stripe, Square, PayPal, and more. 

Supported calendars: Google Calendar, Apple Calendar, and Microsoft Office 365. 

Zoho Calendar

Next, Zoho Calendar allows you to easily share your availability so your clients can book time slots.

Key features:

  • Embed appointment booking forms directly on your website
  • Display your real-time availability to your clients
  • Send appointment notifications and reminders
  • Customizable booking forms with multiple language options

Supported payment systems: None (free version does not include payment processing).

Supported calendars: Additionally, enjoy one-way or two-way sync between Zoho Calendar and Google Calendar, Apple Calendar, Thunderbird Calendar, Outlook, etc.

Get More Client Bookings with ABC Trainerize

Finally, choosing the best scheduling app for your fitness business is an investment in your long-term growth. Additionally, it drives operational efficiency and sends client satisfaction sky-high! 

When it comes to fueling fitness businesses, ABC Trainerize can’t be beat. Ready to experience it for yourself? Sign up for your free 30-day trial today!

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